Tuesday, 19 April 2016

Vendor Data

Vendor Master Data

The key points about vendor master are as follows:
  • This is the enterprise main source of vendor specific data. This data will include information on vendors from which a company can procure or it can sell.
  • Vendor Master Record will contain information like vendor's name, address.
  • Data in vendor master record is divided into three categories:
    General Data:General data is maintained at client level and it is valid for all organizational levels.
    Accounting Data:Accounting data is maintained at company level and it is valid for all plants belonging to that company.
    Purchasing Data:Purchasing data is maintained at purchasing organization level.
Vendor master has the three characteristics which will be discussing one by one in below context.

Vendor Account Group

Vendors are categorized according to requirements and some of the vendors having similar characteristics are grouped together and placed in one category. For Example: All local vendors can be placed under one account group. Vendor Account group can be created by following the below steps.
Path to create Vendor Account Group:
IMG => Logistic General => Business Partner => Vendors => Control => Define Account group and field selection(vendor)
TCode: OBD3
On display IMG screen select Define Account group and field selection (vendor) execute icon by following the above path.


Select New Entries icon.

Fill in all necessary details like name of account group, general data, and field status. Click on save. A new Vendor Account Group will be created.


Number Range

When we create vendor master record every vendor is recognized by a number, that number will be unique and known as vendor number. As discussed in material master, in similar way we have external as well as internal number assignment for vendor master.

Define Number Range:

Number range can be defined by following the below steps:
Path to create Number Range:
IMG => Logistic General => Business Partner => Vendors => Control => Define Number Range for Vendor master record
TCode: XDN1
On display IMG screen select Define Number Range for Vendor master record execute icon by following the above path.
Select change Interval icon. It will create number range for customer account.

Select the Insert Interval Icon.


We can define number range here and EXT (external tab, if it is checked then external number assignment can be done in that vendor). Click on save. A new Number Range will be created.


Assignment of Number Range

After defining we need to assign it to vendor group. Number range can be assigned by following the below steps.
On the same screen as shown above select Number Range tab.
For a particular vendor group assign number range here. Click on save. Number range is now assigned to vendor group.

Creation of Vendor Master

Vendor Mater contains list of vendors from which a company can procure or it can sell. Vendor Master can be created by following the below steps:-
Path to create Vendor Master:
SAP Menu => Logistics => Material Management => Purchasing => Master Data => Vendor => Central => Create
TCode: XK01
On SAP Menu screen select create for central vendor data execute icon by following the above path.
Fill in all required details like company code, purchasing org, vendor no.(If external number assignment).

Fill in all details of vendor’s address like street name, postal code, country.

Fill in the necessary bank details of vendor.
Fill in the necessary accounting information of the vendor.
Fill in the terms of payment that are defined between company and vendor. Click on save. A new vendor master will be creat

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